Memo
memo
ˈmɛməʊ/
noun
a memorandum.
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A note or just referred to as a memorandum
(memo) is usually a formal document containing an announcement that’s typically
written by higher authorities of a corporation with the aim of sharing or
communicating information. The main objective behind a memo is that it aims to
record and relay information, and to make brief appeals. A memo is also
essential in any field of business because it helps build and maintain good
relationships. Companies need to be able to establish accountability for
different scenarios that may arise in business, and a memo helps in this regard
while also saving you the hassle and time writing a formal letter for every
announcement. Corporate offices use memos to relay information to employees
regarding upcoming or past events as well as any other changes that shall be
made or are effective in the company. Memos in general are perceived as less
formal than a letter. Memos are traditionally sent as hard copies, but can also
be delivered electronically. The memo has been use in now for more than a
century, memos letters are significant to businesses.
Businesses have evolved and as they continue to
evolve even further and become ever more complex, it becomes increasingly
important for companies to communicate effectively and keep records of what
they were/are doing. The need for a concise, efficient communication document
has become even more pressing. Business people need to keep up new developments
and the memos as a style of internal business communication is perfectly suited
for this need. Memos started being used in business in the 1800’s and by the
1920's, memos had transformed how businesses interactions where happening. Even
today memos remain a major way of getting ideas across in a business.
Technology has changed how business people prepare and deliver memos, In the
past you would have to write up memo (or several memos) by hand…But to day you
have the BizOwn inc - Member area where you open your memo form fill it in
and email (or print) it to the relevant parties, thus saving time and money.
Memos are extremely Inexpensive to produce,
this is key and greatly advantageous. Even if your business physically prints
the memo, doing so surely costs the company far less than it would if it had to
stop work entirely just to have a formal meeting regarding what the memo is
addressing. If your company sends its memos via email, that business is also
able to communicate without having to incur the expense of having to use ink
and paper for its memorandums.
A Memos’ information is harder to deny compared
to something that was/is communicated verbally, this is because the memo is
evidence of what the writer is saying. If there exists a dispute concerning
what is being said, employees and managers can simply refer to the memo and
easily resolve the conflict. The memo is also used as a reference for employees
in the future as a way of maintaining memory clarity. This keeps operations
efficient.
When writing a memo, you should write in a
brief and simple way. Be direct with the information you are sharing. Memos do
not usually exceed a paragraph or two and are usually just a bulleted lists of
information.
Business memorandums show what is happening in
a company at a specific point. They display who is/was involved in those
company actions, what the goals are and who introduced them. By keeping a
minimum of a digital copy of each memo produced, the company has records of the
operations. These are useful for audits and showing investors and other
interested parties that the company is progressing towards its’ goals.
Businesses create and send memos without taking
away everyone’s attention from their normal everyday tasks. This is true even
if the memo is physically printed, employees can read the memo at their leisure
and don’t have to turn away from their work in order to receive the
announcement. This has proven to be much less disruptive than other means of
communication such as phone calls, instant messaging or meetings.
A formal memo’s first part of the paragraph
should state the purpose of the memorandum and then follow through with
additional information.
The distribution of a memo is relatively easy.
For paperback-copies, it’ll take one person to hand the memo out to all
employees of an organization or put it on the employee noticeboard. It usually
does not take more than a single shift for a memo to travel from department to
department. Digital memos make it all the more easier, in that memos can be
directly delivered to hundreds or even thousands of workers with a few seconds
of a single click of a button.
Business memos by design are created to be
short and to the purpose. Whatever is within the memorandum is proof, as well.
Both these points encourage the author of the memorandum to apply herself
critically about what she puts into the memorandum. By doing this, the writer
gets a clear picture of the intent behind the writing and thus is better able
to defend the memo's purpose in the future.
Maintain an office tone and use
easy-to-understand language in writing the memo notice, it is meant to be read
by a number of people. Keep in mind that you should not include any personal
statements.
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memorandum
mɛməˈrandəm/
noun
1. a
written message in business or diplomacy.
"she told him of her verdict in a
memorandum"
synonyms:
message, communication, note, email, letter,
epistle, missive; informal memo
"a memo note from the decision maker to
any and all staff"
2. a
note recording something for with regards to future usage.
"both countries signed a note of
understanding on economic cooperation"
synonyms:
record, minute, note, contract, agreement
3. LAW
a document recording the terms of a contract or
different legal details.
"articles of association should be signed
by subscribers to the memorandum"
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