It just so happens that in certain occurrences, regardless of the client making payment within the prescribed period, the organizational systems will misfire. This might be due to human mistakes or computerized errors (Accounting Errors), which results in he/she finding themselves with a past due notice from the organization. In such a situation, it is vital the company compose an Apology for Accounting Errors and Past Due Notice.
In this article, we will discuss the letter utilized for Apologizing for Accounting Errors and Past Due Notice.
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We will begin this exercise by looking at the error account, which is a record being kept by an organization, serving the purpose of giving an account of the transactional errors, such as, untimely recording of exchanges, which is bought about by inconsistencies like, an inaccurate recording of an invoice or account number.
It is normally up to the organization or relevant government division's bookkeeping office, to screen the error accounts that it creates. It is suggested that a business should, depending upon the volume and size of operations, lead a daily or weekly error account audit. When an organization handles a huge number or a great many transactions (hundreds to thousands) daily, and whenever there is human input included, error accounts are important in an efficient book keeping system. Additionally, they assume a part in further developing client services.
Even though error records can be carried out through manual bookkeeping, it has however become substantially less normal in practice since the advent of personal computers.
Now, let us turn our attention towards the Apology for Accounting Errors and Past Due Notice, and what it represents. Starting with the apology, the objective of saying 'sorry' is by and large forgiveness, reconciliation and rebuilding of the relations between those associated with the dispute. An apology can be defined as a statement of remorse or regret for certain actions, while saying 'sorry' or apologizing is the action of communicating the regret or remorse. The idea of saying 'sorry' affects somewhere around two individuals where one has outraged the other.
Studies haves shown that, the early provision of an Apology for Accounting Errors and Past Due Notice, prompts cohesion, and increases communication satisfaction, while reducing conflict between parties. The manner in which the notice is given, will influence the result and the course of forgiveness.
The essential components of an Apology for Accounting Errors and Past Due Notice convey:
that the party that is apologizing, was responsible for the accounting error
that that party knows about the error and the inconvenience and potential harm caused by the error; and
that the apologizing party intends to ensure that these types of errors don’t happen again in the future.
The way in which an organization will issue an Apology for Accounting Errors and Past Due Notice, influences the probability of accomplishment. whether the apology notice will be acknowledged, and the apologizing party forgiven, is influenced by factors such as its timing, the significance of the relationship, and the events that precipitate the writing of an Apology for Accounting Errors and Past Due Notice.
Issuing a notice of apology for accounting errors and past due account, not long after the identification of incident, or as soon as the subsequent issues were brought to the consideration of the organization, can build on its effectiveness.
As an organization, you want to avoid issuing an Apology for Accounting Errors and Past Due Notice, that proclaims or is centered around the damage done to affected parties, without explaining the apologizing party's specific context, motivation, or justification. It is preferable that an apology notice, apologizes for the apologizing party's own behavior, for example, "I am deeply sorry that it has taken so long to straighten out this problem", and not so much, responding to others' responses, to those certain activities, such as, "I'm sorry you are irritated that it has taken so long…".
An organization should (in case of any errors of accounting), issue a compelling apology for accounting errors and past due notice that obviously expresses regret, and names endeavors taken, or that will be taken in order to reach a resolution. However, even if your apology exhibits genuineness, at the end of the day, it is the affected parties’ personal view that will determine the level of sincerity of the organization. Bear in mind though, that, a credible commitment to not cause the same problem in the future, will reassure the client.
Mistakes such as accounting errors are able to bring about a crisis in a firm, and therefore the correspondence in such crisis needs to be extensive and purpose driven. An Apology for Accounting Errors and Past Due Notice during an emergency, must be issued voluntarily, in a timely manner, and should keep to ethical standards in context, sincerity, and truthfulness.
An apology notice written in an effective style, affords the apologizing party a greater chance of being forgiven.
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apology
/əˈpɒlədʒi/
noun
1. regretfully acknowledging having caused offence or failure to act appropriately.
"we are remorseful for our actions and feel you deserve an apology"
2. a exceptionally poor or lacking example of something.
"They picked us up in what was an apology for a car"
accounting
/əˈkaʊntɪŋ/
noun
the process of doing the work concerned with the keeping of financial records.
"the company reported an clean accounting audit"
error
/ˈɛrə/
noun
a mix-up which is commonly referred to as a ‘mistake’.
"the audit revealed how certain errors were being made"
TECHNICAL
a proportion of difference assessed between the actual value of material or abstract thing compared to the expected or calculated value.
